dimanche, 11 janvier 2015 16:27

Rules of procedere


1. Procedure of debate

The subject is presented. The chair opens the debate and accords the right to speak in the order of the requests for the floor. When the subject is exhausted, the chair or another person s/he appoints synthesizes the debate, puts questions to vote and announces the decision.

2. Interruption

The chair of a meeting may interrupt a speaker if the intervention doesn't speed up the debate.

3. Motions

During the discussion, the following procedural motions shall have precedence in the following order over all other proposals or motions before the meeting:

  1. motion to reverse the decision of the Chair
  2. motion for the suspension or adjournment of the meeting
  3. motion to adjourn the item under discussion
  4. motion for the closure of the debate and an immediate vote
  5. motion to refer the matter to a commission or to the next meeting
  6. motion that the proposal be not put.

4. Amendments

During the discussion, amendments can be moved to the contents of the proposal presented. An amendment shall be considered valid only if it adds to, deletes or revises part of that proposal.

5. Voting

  • Unless otherwise determined by the Statutes or the Rules of Procedure, voting is by simple majority.
  • Simple majority shall be understood as more than half of the votes cast, abstentions not counted.
  • Absolute majority shall be understood as more than half of the votes cast, abstentions counted.
  • Unless otherwise determined, votes are taken by show of voting card.
  • If demanded by one member organization, a secret ballot shall take place.
  • Participation to the vote is open to all federations who are straight with their membership fee.

6. Elections

  • The Bureau will call for nomination of candidates for the different posts at least 6 months before the General Assembly.
  • The candidatures for President will be sent to the Secretary of State (Vatican) for agreement at least three months before the General Assembly.
  • A candidate who has not received the "nihil obstat" of the Secretary of State cannot be presented for the elections.
  • The Chaplain or a person elected by the Assembly chairs the elections and sees to a smooth procedure. S/He presents the curriculum vitae of each candidate. If there are questions, the candidates may answer them personally.
  • Elections take place by secret ballot. To be elected, the candidate will require a majority of two-thirds of the votes.
  • If no candidate has obtained the absolute majority after the second ballot, there is a third ballot where simple majority counts.
  • If no president is elected in the third ballot, the Intercontinental Bureau will take the necessary measures for elections in writing.

General Assembly

1. The invitation to a General Assembly shall be circulated at least nine months before the session. The invitation shall include the date and venue of the meeting, as well as the topic of the study session.

2.1 Each member and observer organization shall inform the Secretariat in writing of the names of their delegates before a session of the General Assembly. During the working session, each federation which is member shall have the right to speak.

2.2. The Bureau may invite guests without right to vote.

3.1. Next to the points mentioned in the statutes, the agenda of the statutory session shall include a moral report of the President, and reports of activities from the Presidium and the Continental Conferences.

3.2. Any member or observer may request the inclusion of supplementary items on the agenda. Such requests must reach the Secretariat 30 days before the opening of the Assembly. The General Assembly shall adopt the agenda by simple majority at the start of the meeting.

3.3. The General Assembly may include new items on the agenda by two thirds majority of the members present.

4.If necessary, the work of the General Assembly may be divided among working groups or commissions which must report to plenary.

5. Resolutions
Proposals of resolutions by organizations will have to be submitted to the Secretariat in writing two days before the opening of the meeting of the General Assembly.

Study Session

1.The ordinary session of the General Assembly may be preceded by a study session composed of delegates of member organisations, observer organisations and guests.

2. The study session will deal with a topic chosen by the Intercontinental Bureau in a field interesting for Fimcap. The study session will draft recommendations for the General Assembly. The study session is chaired by a person appointed by the Bureau. All participants in the study session have a right to speak.


Admission of new members

1. Organizations seeking membership or observer status in Fimcap shall make a written application to the Secretariat the latest six months before the General Assembly. With this application, the organi zation shall submit the its statutes and information about its structure, aims, programme, etc.

2. In order to be accepted, the new member has to

  1. be present at the General Assembly;
  2. be a known federation or to be proposed by a member federation.

3. The applicant organization shall have the right to address the General Assembly before the vote on the application.

Continental Conferences

1. The Continental Conferences, the constitution of which has been ratified by the G.A.:

  • will have the possibility to establish their own internal ruling system in the spirit of the Fimcap statutes;
  • will be given the possibility to establish a Continental Bureau of which the president, vice-president, secretary and chaplain are elected according to their own rules of procedure.

2. Membership of Fimcap implies membership of the respective Continental Conference.


These rules of procedure have been adopted by the 18th General Assembly of Fimcap, Randa, Switzerland, in October 1995.